How to Use The Tools

Choosing the right way to run them and why it matters.

Overview

You’ve got four ways to run the tools on this site:

Paste the Prompt: The simplest method; just drop it into any chat
ChatGPT GPTs: Prebuilt assistants with editable prompts
ChatGPT Projects: Fully custom, model-selectable tool sessions
Kortex AI: Persistent prompts + cross-model support (GPT, Claude, Gemini)

Each has strengths depending on whether you want speed, customisation, reasoning, or cross-platform persistence.

Step-by-Step: How to Use a Prompt Across Platforms

Option 1: Create a Custom GPT

Use this step-by-step process to create your own custom GPT, complete with a profile picture, pre-filled name and conversation starters, and the correct model for your prompt.

1. Access Your GPTs
Find the "Explore GPTs button in the left-hand sidebar. At the top, you'll see the “My GPTs” tab.
You can also go directly to:
👉 https://chatgpt.com/gpts/mine

2. Start in the Create Tab
Paste your full prompt into the chat box

The system will:

  • Generate a profile picture (you can accept or regenerate)
  • Pre-fill the Name, Description, and Conversation Starters

⚠️ Important!
The auto-creation process will soft-interpret your prompt, which can dilute structure or specific instructions.

To fix this:

  • Go to the Configure tab
  • Clear the Instructions box

Re-paste your full prompt manually

3. Set the Model
Use the Recommended Model dropdown to choose the best model for your prompt:

If the prompt...

Choose this model

Requires a reasoning model

✅ GPT-5 Thinking

Light logic or general tasks

✅ GPT-5 or GPT-4o

You can also experiment with o4-mini or o4-mini-high in the dropdown if available.

4. Enable Capabilities
Tick the following in the Capabilities section:

✅ Canvas

✅ Code Interpreter & Data Analysis

5. Finalise & View
To complete the setup:

  • Click Create (top-right)
  • Choose your sharing option:
  • Private/Unlisted
  • Public (GPT Store) → Attribution is appreciated!
  • Click Save
  • Click View GPT to test it live

For most users, especially those running ready-to-use tools, Custom GPTs are the preferred route.

Why Custom GPTs Win for General Use

  • No model confusion: Although the model can be changed at runtime, the default is sticky
  • Searchable in chat history: Easy to find later, like a smart app you’ve installed
  • Canvas-enabled: Ideal for writing, reviewing, or visual workflows
  • Friendly front-end: Icon, name, greeting: feels like using a tool, not a dev stub
  • Sharable: Public link, private invite, or store listing: your choice

For general users, GPTs feel clean, discoverable, and ready to use. No techy setup, just start and go.

⚠️ Gotcha Alert: Files in GPTs vs Files in Projects

When your prompt relies on supporting documents (like a Prompt Vault, reference table, or knowledge base), how you attach that file matters and not all platforms treat it the same.

Here’s the key difference:

Feature

Custom GPTs

Projects

Upload method

“Knowledge” section during setup

Attach via side panel

File visibility after saving

Clearly listed

Clearly listed

Known Issues

May silently ignore large or complex files

None. File handling is reliable and visible

Best for

Lighter tools, public use, small embedded context

File-heavy prompts, precise testing, version control

Recommendation

If your prompt relies on supporting documents (like a PDF with prompt variants, glossary, or table of instructions), use a Project. You’ll be able to:

  • Confirm the file is loaded
  • Ask questions about it
  • Swap or update the file as needed

Use a Custom GPT if:

  • Your prompt is self-contained
  • You’ve embedded the relevant content directly
  • Or you’re attaching only a short reference file (like under 1–2 pages of text)

Tested as of August 2025. Platform behaviour may evolve.